Terms & Conditions
STANDARD TERMS & CONDITIONS OF BUSINESS
1. APPLICATION OF TERMS
1.1 These terms and conditions will:
1.1.1 apply to all Assignments undertaken by the Company for the Client and to all Usage Licences or extended and/or additional Usage Licences relating to such Assignments; and
1.1.2 set out the total agreement made between the Company and the Client and that no variation or modification of these terms shall be effective unless agreed by both parties in writing.
2. DEFINITIONS
“Company” means 246Photography LTD.
“Assignment” means a commission by the Client of the Company for provision of Company’s services at a shoot for the purpose of creating the Material.
“Advertiser” means any client of the Client for whose benefit or use the Material is commissioned.
“Client” is the party commissioning the Company and includes the Client’s affiliates, assignees, and successors in title.
“Estimate” means any email or other document electronic or otherwise created by the Company and setting out the Fee and expenses for any Assignment along with information as to Usage Licences.
“Fee” means the Company’s fees as set out in the Estimate.
“Licensed Images” means the still/moving images and/or videos selected from the Material and as specified in the Estimate as to be licensed for use in accordance with these Terms.
“Material” means all photographic and/or videographic material created by the Company pursuant to an Assignment and includes but is not limited to prints, digital files or any other type of physical or electronic material recording either still/moving images or videos.
“Shoot Duration” means the number of confirmed days of a shoot whether undertaken consecutively or in separate parts and includes all shoot, travel, recce, preparation or test days. “Usage Licence” means the licence to use the Licensed Images as set out in clause 9 below.
“Working Day” means a day that is not a Saturday or Sunday or any day that is a Bank Holiday in England.
3. ESTIMATES
3.1 Estimates provided by the Company are based upon the information provided by
the Client in advance of preparing the Estimate.
3.2 Changes to the requirements for an Assignment before or during a shoot may increase the Fee and expenses.
3.3 The Client is responsible for checking the Estimate to ensure that it provides for all requirements including but not limited to post production, high resolution files, the correct Usage Licence(s) and all technical specifications for the Licensed Images.
3.4 Unless otherwise agreed in writing the Client’s agreement of shoot date(s) shall be deemed to be acceptance of the Estimate.
4. CONDUCT OF THE SHOOT
4.1 The shoot will be arranged on date(s) mutually agreed between the Parties.
4.2 During the shoot the Company will take account of the Client’s reasonable instructions
in respect of the shoot brief.
4.3 If the Client is not present during the shoot then the Company's interpretation of the brief shall be deemed acceptable to the Client.
5. OVERTIME AND ANTISOCIAL HOURS
5.1 A normal day is up to 8 hours between 9am and 5pm on any Working Day.
5.2 Any hours worked outside a normal day (“Antisocial Hours”) will incur additional overtime fees for the Company. These will be agreed between the Parties.
5.3 Additional fees for crew, facilities and any other third parties required to work Antisocial Hours shall be as set out in the Estimate or otherwise negotiated.
6. CANCELLATION OF SHOOT
6.1 If a confirmed shoot is cancelled or postponed for reasons outside the control of the Company (including unsuitable weather / light), the Company reserves the right to charge the Client all incurred expenses and will provide proof of such expenses to the Client, where possible. If a confirmed shoot is cancelled by the Client within 24 hours of the agreed start time, the Company reserves the right to charge the Client 50% of the Estimate.
6.2 If a confirmed shoot is cancelled or postponed by the Company, as much notice as is possible would be given to the Client and the Company will make every effort to secure a replacement photographer and/or videographer or arrange another day for the shoot. The Company reserves the right to appoint another photographer/videographer to attend the shoot on its behalf to undertake the Assignment to his/her best ability.
7. ACCEPTANCE & DELIVERY
7.1 Following completion of the shoot the Company will deliver the Material to the Client as soon as reasonably practicable and in the agreed format to enable the Client to select the Licensed Images.
7.2 Subject to any previously agreed deadlines for post-production work the Company will carry out any such work required as soon as reasonably practicable but cannot guarantee urgent turnaround.
7.3 Unless expressly agreed in writing between the Parties, the Client shall not be entitled to reject the Material on the basis of style or composition.
8. STORAGE OF MATERIAL
8.1 The Client shall ensure that it takes appropriate steps to keep safe an exact digital copy of all Material supplied for the duration of the Usage Licence. The Company will not be responsible for archiving any Material unless by prior written agreement with the Client.
8.2 Save for the purposes of the Usage Licence, including clause 8.1 above, the Material may not be stored in any electronic medium or transmitted to any third party, including for the avoidance of doubt any associated or branch office of the Client, without the written permission of the Company.
8.3 Upon publication of the Licensed Images and on the Company’s request the Client shall supply to the Company free of charge a high-resolution digital file, PDF format file or good quality hard copies of the Licensed Images in the context in which they are published.
9. COPYRIGHT & USAGE LICENCES
9.1 The entire copyright and all similar rights throughout the world in all the Material and ownership of all physical materials created by or for the Company shall vest in and be retained by the Company at all times.
9.2 The Client may not resell, relicense, redistribute without express written permission from the Company. Use as a derivative work, and reselling or redistributing such derivative work is prohibited. Licensed Images may not be edited or have filters applied to them. Licensed Images may not be used in a pornographic, obscene, illegal, immoral, libellous or defamatory manner. Licensed Images may not be incorporated into trademarks, logos, or service marks. Licensed Images may not be made available for download. Estimates may also specify the number and characteristics of Licensed Images which the Client shall be entitled to use and the media and territories in and durations for which they may be used. These shall be the terms of the Usage Licence unless otherwise agreed in writing.
9.3 The Client is responsible for informing the Advertiser of the extent and limitations of all Usage Licences.
9.4 Upon payment in full of both the Fee and expenses for an Assignment, the Company grants
to the Client the right to use the Licensed Images on the express terms of the Usage Licence. No use may be made before payment in full without the Company’s express agreement in writing.
9.5 Usage of the Licensed Images is limited to use of such images as provided by the Company and the Client shall not manipulate any licensed photograph and/or video or make use of only part of any individual image and/or video without the prior written permission of the Company.
9.6 The Client may only sub-license the right to use the Licensed Images to the disclosed Advertiser as agreed and strictly on the terms of the Usage Licence.
9.7 Neither the Client nor the Advertiser may use the Licensed Images in relation to any additional products or services not specified in the Usage Licence.
9.8 Any licence to use the Licensed Images shall automatically be revoked if payment in full of both the Fee and expenses for an Assignment is not received by the due date specified in the relevant invoices or if the Client or Advertiser becomes insolvent or is put into receivership or is subject to any of the matters set out in clause 19.1.2 below.
10. ADDITIONAL/EXTENDED USAGE
10.1 The Fee is based on the Usage Licence as set out in clause 9.2. Any additional or extended use (including for the avoidance of doubt the use of individual still frames from licensed moving image footage) will attract an additional fee which must be agreed by the Company in advance.
10.2 Any estimates of additional or extended Usage Licence fees provided to the Client are valid for a period of three months from the date of the estimate only (unless otherwise notified in writing).
10.3 The Client acknowledges that such estimates do not include provision for any third party rights which are the responsibility of the Client pursuant to clause 12 below.
10.4 The Client shall procure that the Advertiser requests any necessary extended or additional
Usage Licence(s).
10.5 Any extended or additional use made without permission shall attract an additional fee.
11. EXCLUSIVITY
11.1 All Usage Licences granted by the Company to the Client shall be exclusive to the
Advertiser and the Client unless otherwise agreed in writing.
11.2 Nothing in this clause 11 shall prevent the Company at any time from using the Material, whether commercial, test or speculative (images shot for presentation/pitch/awards), in any form and in any manner worldwide for the purpose of promoting its services.
12. THIRD PARTY RIGHTS
12.1 Engagements of third party suppliers, including models, are subject to such terms and
conditions as those parties may require which shall be made available by the Company on
request.
12.2 Estimated model fees cover modelling time only and the Client shall be responsible for clearing model usage unless otherwise stated on the Estimate.
12.3 Items created specifically for the shoot shall remain the property of their creator unless agreed otherwise.
12.4 The Company shall not be responsible for obtaining any clearances in respect of third party copyright works, trade marks, designs or other intellectual property used in relation to the Assignment or any Usage Licence or extension thereof unless expressly agreed in writing prior to the shoot.
13. CREDITS
13.1 In respect of all editorial uses and otherwise as additionally stated in the Estimate the Client shall procure that the Company’s name is printed on or in reasonable proximity to all published reproductions of the Licensed Images.
14. PAYMENTS
14.1 All invoices must be paid within 30 days of the date of issue. The Company reserves the right to charge interest on late payments at the rate prescribed by the Late Payment of Commercial Debts (Interest) Act 1998 from the date payment was due until the date payment is made.
14.2 If the Shoot Duration is one month or more, the Company reserves the right to invoice the Client for the Fee relating to part of the Assignment undertaken, at intervals the Company deems reasonable.
14.3 If there is a delay of one month or more between agreed pre-production work and
the shoot, the Company reserves the right to invoice the Client for the pre-production element of the Fee and for any expenses already incurred by the Company.
14.4 Usage Licence and any third party fees negotiated by the Company are payable regardless of whether Licensed Images are in fact used by the Client or the Advertiser.
14.5 All payments are due in pounds sterling unless expressly stated otherwise.
15. EXPENSES
15.1 All expenses figures provided in advance of a shoot are estimates only and the Client should allow a minimum 10% contingency budget in all cases.
15.2 The Company will endeavour to work within the agreed cost estimate, but individual costs within the Estimate may vary at its discretion to enable the most effective realisation of the brief. 15.3 Receipts for expenses can only be provided if requested prior to shoot confirmation.
15.4 Where extra expenses or time are incurred by the Company as a result of alterations to the original brief by the Client, or otherwise at its request, the Client shall be liable to pay such extra expenses and additional fees at the Company’s normal rate.
16. INDEMNITY
16.1 The Client shall indemnify the Company and keep it indemnified on a continuing basis against all liabilities, claims, costs, damages and expenses claimed or incurred (including legal costs) or licence fees due by reason of any infringement claim, or alleged infringement, of any intellectual property rights relating to any failure by the Client to obtain third party clearances or arising out of use of the Material by the Client or the Advertiser outside of the Usage Licence or otherwise as a result of any breach by the Client or the Advertiser of these Terms.
17. EXTENT OF LIABILITY
17.1 The Company shall not be liable to the Client for any loss of profit, loss of contracts, loss of business or revenues, loss of production or for any indirect, special or consequential loss, damage, costs, expenses or other claims (whether caused by the negligence of the Company, Company’s employees, agents or sub-contractors or otherwise) which arise out of or in connection with the shoot.
17.2 The Company’s maximum aggregate liability for all losses, damages, costs,
claims and expenses however or whenever arising out of or in connection with these Terms shall in any event be limited to the total amount of the Fee(s) paid to the Company in relation to the relevant Assignment.
17.3 Notwithstanding the above, nothing in these Terms excludes or limits the liability of the Company for death or personal injury caused by the Company’s negligence or that of its employees, agents or sub-contractors, for any fraudulent statement or act or for any matter which it would be illegal to exclude.
17.4 The Company hereby disclaims any warranties, conditions and other terms on or relating to the services hereunder or any parts thereof which might otherwise be implied whether by statute, law, custom, course of dealing or otherwise, including without limitation any warranty, condition, or other terms of merchantability, quality, fitness for purpose or non-infringement to the fullest extent permitted by law.
18. CONFIDENTIALITY
18.1 The Company will keep confidential and will not disclose to any third parties or make use of material or information communicated to them in confidence for the purposes of the Assignment, save as may be reasonably necessary to enable the Company to carry out its obligations in relation to the Assignment.
18.2 It shall be the sole responsibility of the Client to arrange for any third party involved in
the Assignment to enter into any confidentiality agreement.
18.3 The Company will not be liable for any breach of confidentiality by any third party.
19. TERMINATION
19.1 Either party will be entitled to terminate these Terms immediately by giving written notice to the other if the other party:
19.1.1 commits a material breach of these Terms and fails to remedy that breach (if remediable)
within 30 days after receipt of written notice requesting its remedy; or
19.1.2 is the subject of a bankruptcy order or becomes insolvent or makes any arrangement or composition with or assignment for the benefit of its creditors or if any of the other party’s assets are the subject of any form of seizure, or the other party goes into liquidation either voluntary (otherwise than for reconstruction or amalgamation) or compulsory, or a receiver or administrator is appointed over the other party’s assets.
20. EFFECTS OF TERMINATION
20.1 On termination or expiry of these Terms for whatever reason:
20.1.1 The Client shall pay all sums due and owing the date of which will be
automatically accelerated to the date of termination.
20.1.2 The provisions of Clauses 2, 3, 8, 9, 10, 11, 12, 13, 16, 17, 18 and 19 shall survive expiry or termination.
20.2 Any termination and/or suspension of these Terms shall be without prejudice to any other rights or remedies a party may be entitled to hereunder or at law and shall not affect any accrued rights or liabilities of either party.
21. FORCE MAJEURE
21.1 The Company shall not be liable for any failure or delay in the performance of any of such party’s obligations under these Terms caused by any circumstances beyond such party’s reasonable control.
22. GENERAL
22.1 Waiver: No delay or omission by a party in exercising any right or remedy under these Terms shall operate to impair such right or remedy or be construed as a waiver thereof. Any single or partial exercise of any such right or remedy shall not preclude any further exercise or the exercise of any other right or remedy.
22.2 Assignment/Sub-contracting: Neither party shall be entitled to assign, transfer,
delegate or sub-contract the whole or any part of its rights and obligations under these Terms without the prior written consent of the other party (such consent not to be unreasonably withheld or delayed).
22.3 Notices: Any notice under these Terms shall be duly given if received in writing (including email).
22.4 Entire Agreement and Variation: These Terms and the Estimate constitute the entire agreement between the parties with respect to their subject matter.
22.5 Severability: If any part of these Terms is found by any court or other competent
authority to be invalid, unlawful or unenforceable then such part shall be severed from the Terms and the remainder shall continue to be valid and enforceable to the fullest extent permitted by law.
22.6 Relationship: Nothing in these Terms shall be construed so as to give rise to any agency, joint venture, partnership or relationship of employer and employee between the parties.
22.7 Third Party Rights: The provisions of these Terms are for the benefit of the parties and are not intended to confer upon any person except the parties any rights or remedies hereunder. No person who is not a party to these Terms shall have any right to enforce any of its terms pursuant to the Contracts (Rights of Third Parties) Act 1999.
22.8 Law and Jurisdiction: These Terms are governed by the laws of England & Wales and the Parties hereby irrevocably submit to the non-exclusive jurisdiction of the courts of England & Wales.
